"

"

PERFECT PAIR 
Month of PLANNING

alvin-mahmudov-ZHmES480_XE-unsplash.jpeg
pexels-trung-nguyen-2959192.jpeg
pexels-duané-viljoen-11414540.jpeg

The Perfect Pair month of wedding planning service is for the couple who has done all the wedding planning, but wants to be able to relax and enjoy every moment of their big day. Our assistance begins one month prior to the wedding date, and includes the creation of day-of itinerary and diagrams, as well as a site walkthrough to review the layout and all associated details. Our team will also provide supervision during setup and breakdown on the wedding day and make sure that your event is seamless while making sure all other tasks are executed.

"

Clemence.

"

GETTING STARTED AND STAYING Organized

  • Access to Perfect Pair’s preferred vendor list

  • Correspondence with planner starting three months prior to your wedding

  • Access to personalized online wedding planning platform during your planning months which include:

  • Budget Worksheet

  • Month-by-Month Checklist

  • Guest List Spreadsheet

  • Diagram and Seating Chart Tool

  • Payment Reminders

  • Design Inspiration Studio

Venue LIAISON

  • Act as the primary point of contact for the venue manager starting three months prior to your wedding

  • Attend tasting meeting with you and caterer or venue

  • Manage reception diagram with you and venue manager

  • Review BEO (Banquet Event Order) provided by caterer/venue

Vendors COORDINATION

  • Make sure all vendor commitments are fulfilled to your standards

  • Coordinate timing of day’s events with the photographer and/or videographer

  • Cue and coordinate timing for ceremony musicians

  • Coordinate with DJ/Band to establish timing for a grand entrance, first dance, cake cutting, bouquet toss, and/or garter toss

  • Distribute gratuities and/or final payments to vendors on your behalf, if needed

  • Liaison for all vendors and venue throughout the event

FINALIZING Details

  • Review final vendor contracts to verify important details including key times, quantities, and other logistics

  • Attend final in-person meeting to discuss wedding day timeline, vendor information, diagram, rental and décor set-up, and other logistics (preferably at venue 6 weeks prior to wedding day)

  • Create a Wedding Weekend Program for you and all vendors including:

  • A minute-by-minute Master Timeline

  • A Set-Up Outline including detailed information on decor, florals, rentals, and all other items provided for the wedding day

  • A shortened version of the Master Timeline for your bridal party and family

  • Detailed Vendor Contact information

  • Distribute finalized Wedding Weekend Program as well as Reception Diagram and Seating Chart to all vendors one week prior to the wedding day

  • Communicate with vendors about the venue’s procedures for load-in, setup, and tear down

  • Provide Marriage License information

ON YOUR WEDDING Weekend

TWO PLANNERS TO HELP ON THE DAY OF YOUR WEDDING:

  • Lead wedding planner to oversee all event management from beginning to end on your wedding day.

  • Assistant to help with set up and event execution for the day and to be A personal assistant for the couple, bridal party, and family.

REHEARSAL COORDINATION: DAY BEFORE WEDDING

  • Attend, coordinate and assist wedding officiant (if present) at rehearsal with bridal party and family

  • Retrieve any personal decor items from you at the rehearsal or at the venue on your wedding day (i.e. favors, toasting flutes, escort cards, etc.)

​​BRIDAL PARTY COORDINATION

  • Distribute and pin on all personal flowers, if needed

  • Line up family and bridal party for processional

  • Line up the bridal party for Grand Entrance

  • Cue bride and groom and other members of the party for special events i.e.; toasts, dances, cake cutting, etc.

  • Be visible and available at all times to you, your fiancé, and your parents to ensure a stress-free and enjoyable event

SET-UP COORDINATION
  • Ensure proper placement of items for reception i.e.; table numbers, favors, menus, candles, cake knife, toasting glasses, head table seating and any other miscellaneous items

  • Direct room set up and following floor plan and checking the number of guests at each table

  • Arrange all seating cards (escort cards) in alphabetical order

  • Assist with set up for ceremony (programs, flowers, unity sand/candle, chairs, etc.)

  • Assist with set up for a cocktail hour and reception site, as well as transfer ceremony wedding décor, as needed

  • Ensure all finishing touches are achieved

BREAK DOWN COORDINATION
  • Ensure all gifts are moved to the bridal suite or designated room

  • Keep track of, pack up, and organize everything after the wedding is finished (gifts, guest book, centerpieces, toasting flutes, decorations, etc.). Ensure all rentals and décor items are picked up by specified vendors

  • Greet guests as they arrive and help with the flow of the evening for the guests

  • Management of entire wedding day from beginning to end, including any troubleshooting and taking care of any “situations” that may arise

  • Access to Southern Magnolia’s extensive emergency kit

READY? 
L'et's Connect!