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PERFECT PAIR 
Partial  PLANNING

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The Perfect Pair partial wedding planning service is perfect for the couple that needs expert guidance with planning their wedding but would like to be more involved with the details of vendor communication and contracting. We will help with key components such as overall design direction, personalized vendor recommendations, budget guidance, and questions along the way.

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Clemence.

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GETTING STARTED AND STAYING Organized

  • Correspondence with planner starting from the date of the signed contract via email, phone, or text

  • Initial strategic meeting to understand your wedding vision and goals and create a detailed plan to bring your vision to life

  • Personalized online wedding planning platform

  • Keep you organized and on track with the month-by-month checklist

  • Create and maintain an itemized budget spreadsheet to keep you on target

  • Establish a vendor payment schedule with automatic payment reminders

  • Coordinate check-in phone calls to help keep you on track with wedding planning and next steps

BUILDING YOUR VENDOR Dream Team

  • Assist in securing A la carte vendors:

  • Entertainment

  • Photographer

  • Videographer

  • Stationery

  • Baker

  • Caterer

  • Beverage service

  • Hair/make-up

  • Floral designer

  • Officiant

  • Décor/Rentals

  • Lighting

  • Transportation/Valet

  • Schedule all of your vendor meetings or phone calls

  • Facilitate meetings or phone calls with vendors to help ask the right questions and provide support (maximum 3 per vendor category)

  • Act as the primary point of contact for all of your vendors and manage all contracts on your behalf

Venue LIAISON

  • Correspondence with planner starting from the date of a signed contract via email, phone, or text

  • Initial strategic meeting to understand your wedding vision and goals and create a detailed plan to bring your vision to life

  • Personalized online wedding planning platform

  • Keep you organized and on track with the month-by-month checklist

  • Create and maintain an itemized budget spreadsheet to keep you on target

  • Establish a vendor payment schedule with automatic payment reminders

  • Coordinate check-in phone calls to help keep you on track with wedding planning and next steps

Design GUIDANCE

  • Design & Styling Guidance for your wedding – provide design inspiration and ideas to get you started in the right direction for designing your wedding

  • Answer questions and brainstorm design ideas during the planning process

  • Provide floral designer and rental company recommendations and gather initial quotes before connecting you with vendors so you can handle quote maintenance and contracting:

  • Tables

  • Chairs

  • Linens

  • Tabletop (i.e. charger plates, flatware, glassware, china, napkins)

  • Lounge furniture

  • Backdrops/draping/installation

  • Lighting/staging/AV

  • Dance floor

  • Provide referrals for bridal boutiques and attire based on your style

  • Attend one initial meeting with your favorite floral designer before booking them

  • Attend one meeting with your favorite rental company to help pick out pieces that align with your design concept

  • Attend final design meeting with floral designer and rental company to evaluate a mock-up of the floral arrangement and tabletop rental

FINALIZING Details

  • Review final vendor contracts to verify important details including key times, quantities, and other logistics

  • Attend final in-person meeting to discuss wedding day timeline, vendor information, diagram, rental and décor set-up, and other logistics (preferably at venue 6 weeks prior to wedding day)

  • Create a Wedding Weekend Program for you and all vendors including:

  • A minute-by-minute Master Timeline

  • A Set-Up Outline including detailed information on decor, florals, rentals, and all other items provided for the wedding day

  • A shortened version of the Master Timeline for your bridal party and family

  • Detailed Vendor Contact information

  • Distribute finalized Wedding Weekend Program as well as Reception Diagram and Seating Chart to all vendors one week prior to the wedding day

  • Communicate with vendors about the venue’s procedures for load-in, setup, and tear down

  • Provide Marriage License information

ON YOUR WEDDING Weekend

TWO PLANNERS TO HELP ON THE DAY OF YOUR WEDDING:

  • Lead wedding planner to oversee all event management from beginning to end on your wedding day.

  • Assistant to help with set up and event execution for the day and to be A personal assistant for the couple, bridal party, and family.

REHEARSAL COORDINATION: DAY BEFORE WEDDING

  • Attend, coordinate and assist wedding officiant (if present) at rehearsal with bridal party and family

  • Retrieve any personal decor items from you at the rehearsal or at the venue on your wedding day (i.e. favors, toasting flutes, escort cards, etc.)

VENDOR COORDINATION
  • Make sure all vendor commitments are fulfilled to your standards

  • Coordinate timing of day’s events with the photographer and/or videographer

  • Cue and coordinate timing for ceremony musicians

  • Coordinate with DJ/Band to establish timing for a grand entrance, first dance, cake cutting, bouquet toss, and/or garter toss

  • Distribute gratuities and/or final payments to vendors on your behalf, if needed

  • Liaison for all vendors and venue throughout the event

BRIDAL PARTY COORDINATION
  • Distribute and pin on all personal flowers, if needed

  • Line up family and bridal party for processional

  • Line up the bridal party for Grand Entrance

  • Cue bride and groom and other members of the party for special events i.e.; toasts, dances, cake cutting, etc.

  • Be visible and available at all times to you, your fiancé, and your parents to ensure a stress-free and enjoyable event

SET-UP COORDINATION
  • Ensure proper placement of items for reception i.e.; table numbers, favors, menus, candles, cake knife, toasting glasses, head table seating and any other miscellaneous items

  • Direct room set up and following floor plan and checking the number of guests at each table

  • Arrange all seating cards (escort cards) in alphabetical order

  • Assist with set up for ceremony (programs, flowers, unity sand/candle, chairs, etc.)

  • Assist with set up for a cocktail hour and reception site, as well as transfer ceremony wedding décor, as needed

  • Ensure all finishing touches are achieved

BREAK DOWN COORDINATION
  • Ensure all gifts are moved to the bridal suite or designated room

  • Keep track of, pack up, and organize everything after the wedding is finished (gifts, guest book, centerpieces, toasting flutes, decorations, etc.). Ensure all rentals and décor items are picked up by specified vendors

  • Greet guests as they arrive and help with the flow of the evening for the guests

  • Management of entire wedding day from beginning to end, including any troubleshooting and taking care of any “situations” that may arise

  • Access to Southern Magnolia’s extensive emergency kit

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